webweaver
Booking systems
Online booking that takes deposits, sends reminders, syncs to your calendar and gives your staff a clear view of the day. Most people expect this to be hard. It is the easy bit.
from£995 Try the demo ↓
Services · Systems
Systems that
run the day.
Booking, portals, dashboards and the tools behind them. Built around how your business actually works, and owned by you rather than rented by the month.
What we
build.
Every business runs on a handful of systems. Most of them are rented, half of them do not talk to each other, and one of them is a spreadsheet. We build the ones that fit.
Founding prices For our first ten clients on each system. Prices exclude VAT. Hosting and care from £45 a month, same plans as our websites.
Client portals
A place your clients log into instead of emailing you. Uploads, status, messages and notifications, in your branding.
from£1,950 Demo ↗
Dashboards
The numbers you run the business on, live, in one screen, with roles deciding who sees what.
from£1,250 Demo ↗
Replace your subscriptions
Swap the monthly apps for forms, booking or a simple CRM you own outright.
from£1,500 Calculate ↓
Payments and memberships
Deposits, subscriptions, memberships and paid content, through a payment provider you control.
from£1,250
Calculators and smart forms
Quote builders, price estimators and forms that ask the right next question.
from£395
Documents and e-signatures
Quotes, contracts and reports generated from your data and sent for signature.
from£795
Moving off an old supplier
Your site, data and logins moved somewhere you control, without losing a thing.
from£695
Not sure which you need? Describe the problem and we will tell you, including when an off-the-shelf tool is the better answer.
Booking is
the easy bit.
People expect a booking system to be a big, expensive job. It is one of the simplest things we build, and one of the quickest to pay for itself.
- 01Your services, your rulesDurations, buffers, staff, opening hours and how far ahead people can book.
- 02Deposits that stop no-showsTaken at the point of booking through your own payment account.
- 03Reminders that go out on their ownEmail and text before the appointment, with a link to move or cancel.
- 04A staff view of the dayEvery booking in one place, synced to the calendars you already use.
Booking systems from £995 founding price. Start your brief →
The client side,
running.
Sign in, a two step check, a case opened, a document previewed, a file uploaded, and every action landing in the audit trail. Nothing in it is a real record.
webweaver.design/demo
What a portal
quietly replaces.
None of these feel like a problem on any given day. Added up over a year they are most of a job.
Documents as email attachments
Personal data in inboxes on both sides, forwarded, copied and impossible to withdraw. The thing most likely to become a reportable breach.
The where are we up to call
Answered by the client looking, at eleven at night, without ringing you.
Chasing the same form
The portal shows what is outstanding and reminds them. You stop being the nag and the file still completes.
The spreadsheet nobody dares touch
One source of truth with roles on it, rather than a file with six versions and a formula somebody broke in March.
Shared logins
Individual accounts, switched off the day somebody leaves, instead of a password three people know.
Not knowing who saw what
A record of every sign in, upload and download. Dull until somebody asks you to prove it.
Stop renting
your own tools.
Forms, booking, a simple CRM, a client area. Small monthly fees that never stop. Add up what you pay and see what owning it would look like.
Tool you pay forPer month
You are paying
£0
a year, every year
Over three years£0
A system you own, from£1,500
Pays for itself in aboutn/a
A guide, not a quote. Some tools are worth keeping and we will tell you which. Hosting and care for an owned system start at £45 a month.
Ask what yours would costLogins done
properly.
Authentication is easy to get almost right, and almost right is how accounts get taken over. None of this is an upgrade.
A password on its own is a latch. What makes an account hard to take is everything behind it: a second factor, roles, encryption, and a record of what it did.
Passwords stored the right way
Hashed with a modern algorithm. If a service can email you your old password, walk away from it.
Two-factor and 2-step
Authenticator app, email or SMS codes, enforced on admin accounts and available to everybody else.
Passkeys where they fit
Face or fingerprint sign in where the device supports it. Faster than a password and it cannot be phished.
Sessions that expire
Automatic sign out, one-click sign out everywhere, and no session that lives forever on a laptop left on a train.
Roles, not all or nothing
An admin, a member of staff, a contractor and a client see four different systems.
Sensible limits
Rate limiting, lockouts on repeated failures, and alerts on the patterns that look like somebody trying doors.
Built to be trusted
with real data.
The moment a system holds client information it stops being a website and becomes a responsibility.
Some rooms lit, some dark, depending on who holds the key. That is the difference between an incident and a catastrophe.
Access control
Access granted deliberately and revoked immediately, including for staff who leave.
Two-factor and 2-step
Codes or passkeys, enforced for admin accounts as standard.
Encryption
Encrypted in transit and at rest, with passwords never stored in readable form.
Lawful basis and consent
What you collect, why, and what the person agreed to, captured as evidence rather than assumed.
Retention and deletion
Data that ages out on the schedule you set, and a real delete when somebody asks, including from backups.
Audit trail
Who logged in, who changed what, who downloaded which file, and when.
Backups and recovery
Automatic backups, tested restores, and a written answer to what happens when something breaks.
Where data lives
Hosting chosen so your data sits in the region your obligations require, with the processors named.
We build to the standard and document what we have done, which is the part most suppliers skip. What we do not do is sign off your policies or act as your data protection officer.
Systems are usually wired into the tools you already run, and the workflows that feed them are the same ones covered on the AI and automation page.
Start here
Tell us what is
taking the time.
Describe the job in your own words. You get a straight answer, usually within a working day.